Create a time-off request for an employee

When employees cannot submit their own time-off requests, you can create the requests for them.

Multiple time-off choices can be entered, but only one choice can be approved. Choices are processed from top to bottom, so they need to be ranked by preference.

Voluntary Time Off options

Some time-off types (activities) for VTO provide five Advanced VTO options on the request form. If the employee is flexible and you select multiple VTO options, the request is more likely to be approved.

When multiple VTO options are selected, the options are processed in the same order as they are listed on the request form. Each selected option is processed until one option is approved or all selected options are denied.

Procedure

Go to Request Management. Under Employee Requests, select Employee Requests.
Click Create New Request.
From the pop-up window, click Create New Request.
From the Create New Request pop up, select Time-Off.
Under the Request Summary section, do the following:
1. Select an employee.
2. Select the time-off type.
3. If the time-off type has multiple VTO options, select any or all the options.
4. Select how you want the time-off to affect the regularly scheduled hours.
5. Optional: Add a comment.
Under the Time-Off Choices section, do the following:
1. To specify a date and time range for your time-off choice, use the date selector.
2. Optional: To add another time-off choice, click Add.
3. To ensure that multiple choices are sorted in order of preference, click a choice and use the Move Up or Move Down button (top-most preferred choice, bottom-least preferred).
Optional: To help you make your time-off choices you can view the time-off calendar for two, consecutive months. The following options are available.
- To change the months, use the month and year lists.
- To view the time-off calendar legend, click Legend.
Click Save.

The request appears on the Employee Requests page. You can manage it like any other request (such as selecting to approve or deny it).