Delete an employee

Deleting employees permanently removes information and statistics that can impact the integrity of reports related to historical data.

Deleting the employee definition deletes associated information, including, but not limited to:

Schedules
Adherence
Evaluations

The maximum number of employees you can delete at one time is 50.

Terminate rather than delete

Terminating an employee, rather than deleting the employee, is the preferred and recommended procedure for removing employees. It is the appropriate action to take for an employee leaving temporarily (such as for a prolonged leave of absence). Termination leaves the employee profile in their current organization and keeps historical employee data intact. You can reactivate terminated employees later.

You can delete an employee who left the company permanently or who left before doing any substantial work. You can also delete any employee definitions that have no meaningful data, such as duplicate records and test records, or definitions that were created for employees who never worked at the company.

Before you begin

Verify that you want to delete the employee.

Procedure

Go to User Management Module that an administrator uses to create a profile for each employee in their organization.. Under Employees, select Profiles.
For View, select one of the following:
- All Current: The employee to be deleted has no assigned end date or an end date after today.
- No Filter: The employee to be deleted has an assigned end date before today.
In the Name list, select the name of the employee to delete.

The Profiles window refreshes with the employee information.
Select Delete.
To confirm the deletion, select OK.

All data associated with that employee is removed from the system.